Volunteers
A
national conservation
organisation wanted to
be able to identify
volunteers who lived
within a given radius of
various sites where work
to protect rare species
was ongoing or planned.
Prior to
the use of AditSite, the
names and addresses of
all volunteers were
already held in a
Microsoft Access
database. Post codes
where used to derive
approximate grid
references and these
were confirmed or
corrected by the
volunteers to create an
accurate initial
dataset.
The volunteers were then
loaded into AditSite as
"Recorders".
Landowners
A local
conservation
organisation wanted to
be able to contact
owners of land adjacent
to a range of sites
where a particular
species had been
identified.The
names and addresses of
most of the landowners
had previously been
stored in a contact
database. Grid
references were obtained
by using AditSite to
plot the relevant site
information for each
landowner and then
reading back a
‘central’ point. The
AditSite support team
added
"Landowners"
as a new data type
associated with sites
within the system and
this new feature is
now part of the
standard site related
data.
Accessing
landowners or volunteers
using AditSite
The
simplest way to identify
volunteers or landowners
and their relationship
to a particular site (or
sites) is to plot them
on a map. Once plotted
then they can be
selected using the mouse
which will automatically
"pop-up" a
list of the selected
records. This pop-up
list has full
"drill down"
to the data held on
individuals or
organisations. This original
feature of AditSite is
just about the simplest
way to select records
based upon location.
The
Data Protection ActThe
recording of personnel
data on individuals can
come within the scope of
the Data Protection Act.
While the storage of
addresses and contact
information provided by
the individuals
concerned is effectively
outside of the scope of
this act, organisations
planning on storing any
additional personal information
might like to refer to
the relevant legislation
before proceeding.
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